Non Inventory Items represent production-related expenses or cost items that are not maintained as part of your main inventory. These items are typically things like consumables, miscellaneous fees, or services that contribute to your production costs but don’t require the same detailed stock tracking as raw materials.

1. Overview

Purpose:

Non Inventory Items allow you to capture and account for additional costs incurred during production. Unlike raw materials—which are tracked in quantity and cost—Non Inventory Items usually represent one-off or supplementary expenses that affect the overall cost of producing a finished product.

When to Use:

• When you incur costs for items such as cleaning supplies, maintenance services, or outsourced work.

• When these costs aren’t part of your regular inventory but still influence production expenses.

• When you need to include miscellaneous costs in your financial reports without complicating inventory records.

2. Adding a New Non Inventory Item

When you add a new Non Inventory Item, you’ll be prompted to enter two key pieces of information:

Name

• Requirement:

This field is mandatory.

• Validation:

The name must be provided and can be up to 50 characters long.

• Purpose:

The unit name is used as the primary identifier for the cost item (for example, “Maintenance Fee” or “Service Charge”). A clear and concise name helps in quickly identifying the cost when reviewing production expenses.

Description

• Requirement:

This field is optional.

• Validation:

If you choose to provide a description, it should not exceed 250 characters.

• Purpose:

The description allows you to provide additional details about the Non Inventory Item. For example, if the item is “Maintenance Fee,” you might note that it covers routine equipment servicing. This extra context can be useful for internal reviews and financial reporting.

Data Handling:

Before saving, the system sanitizes both fields to prevent unwanted characters or security issues, ensuring that the data stored is clean and safe.

3. Editing and Deleting Non Inventory Items

Editing an Item

• When you edit an existing Non Inventory Item, the system retrieves the current details (using a secure identifier) and populates the form with the existing name and description.

• You can update the fields as needed, following the same validation rules (name required, description optional).

• Once you save your changes, the updated information is stored, and the list reflects the new details.

4. How Non Inventory Items Fit Into Your Workflow

• Cost Calculations:

By including Non Inventory Items in your production cost calculations, you ensure that all expenses are accounted for when determining the total production cost. This helps in setting accurate sale prices.

• Financial Reporting:

Capturing these additional expenses separately provides you with a clearer picture of your overall spending. It supports more detailed and reliable financial reports and aids in budgeting.

• Streamlined Data Entry:

With only two fields (name and description) to complete, adding a Non Inventory Item is simple and quick, ensuring that you can capture all relevant costs without unnecessary complexity.

5. Final Thoughts

The Non Inventory Items module is a straightforward yet critical component of your production cost management. By accurately recording these additional expenses, you ensure that your cost calculations, pricing strategies, and financial reports truly reflect the total outlays of your production process.

Remember:

• Name is required: Provide a clear, concise identifier (up to 50 characters).

• Description is optional: Use it for extra context (up to 250 characters).

With this guide, you should have a complete understanding of how to use the Non Inventory Items section to manage supplementary production expenses effectively. If you have any questions or need further assistance, please refer to our support documentation or contact our help desk.